[l-Date]
To:
[r-Name]
[r-Company]
[r-Address]
From:
[s-Name]
[s-Company]
[s-Address]
[s-Phone]
Dear [r-FName]:
This is to inform you of [s-Company]
policy for reimbursement of driving expenses.
It is essential that all personnel driving Company and personal vehicles
in connection with Company business maintain a thorough record of all expenses
incurred. This will ensure that you are
fully reimbursed for any work related expenses.
Receipts must be submitted for
fuel, parking, and repair expenses. In
addition, we will require a daily record of the number of miles driven, the
odometer reading (before and after), and the amount of time spent driving. This information should be contained in your
weekly report when submitted to [s-Supervisor].
Thank you for your cooperation.
Kind regards,
[s-Company]
[s-Name]
[s-Title]
